The workforce planning process outlined in getting started with workforce planning advocates four simple steps. Workforce planning is the process of analyzing, forecasting, and planning workforce supply and demand, assessing gaps, and determining target talent management interventions to ensure that an organization has the right people with the right skills in the right places at the right time to fulfill its mandate and strategic objectives. Difficulty in predicting future influences in order to adjust scenarios risks. However, where people analytics mostly focuses on analyzing relationships between people drivers and business outcomes, strategic workforce planning has a much more longterm and strategic focus and is predominantly. Workforce planning is the business process for ensuring that an organization has suitable access to talent potential candidates that have the ability to undertake required activities including decisions making to ensure future business success. Definition of workforce planning workforce planning is a systematic organizational process which consists of proactively planning ahead to avoid talent surpluses or shortages. The cipd workforce planning practice is a more detailed read pdf from the uks chartered institute of personnel and development. The overall practice of project planning and management is guided by principles and tools in this collection. You should have good workforce planning so that you are hiring the right people for your company at all times. Workplace planning involves identifying current and future personnel needs and exploring the most appropriate and costeffective methods to recruit and retain. Systematic identification and analysis of what an organization is going to need in terms of the size, type, and quality of workforce to achieve its objectives. Workforce planning is a critical first step to any workforce related outcome. Current hr, od, and workforce planning practitioners who want to bring greater discipline to their work using a model and tools. Find out how to implement a smart planning strategy.
Benefits of workforce planning business benefits group. The teams will consist of individuals with human capital expertise, human resource expertise, learning and development expertise and budgetary expertise. If you continue browsing the site, you agree to the use of cookies on this website. The workforce plan should be carried out by an agency role responsible for workforce business intelligence or hr analytics. Human resource planning hrp is the continuous process of systematic planning ahead to achieve optimum use of an organizations most valuable assetquality employees. In addition to highlighting the benefits that workforce planning can bring to organisations, it will address some of the. Once you have established the need for workforce planning, you can refer to other tools in the toolkit to implement your own workforce planning strategy. Workforce planning can make it faster and easier for businesses to address workforce threats, employment issues and unhealthy changes in the operations. The workforce plan can be created by following the six steps in this guide. The workforce planning overview what is workforce planning wfp. Workforce planning is primarily a human resources responsibility, but it also involves input from others within an organization.
It is a systematic process used by an agency to align its talent, strategy and solutions with its vision, mission, and goals. Slideshare uses cookies to improve functionality and performance, and to provide you with relevant advertising. Dec 29, 2009 an overview of workforce planning, its elements and sample applications. The article provides a good next step introduction to implementing workforce planning. Workforce planning is the systematic process for identifying and addressing the gaps between the workforce of today and the human resource needs of tomorrow. Learn the 5step model for developing workforce plans. Workforce planning is the ongoing process by which the objectives and priorities of an. The others have a wide range of contractors, parttime employees. The strategic workforce planning swp curriculum is designed for. Workforce planning is a crucial element of any business strategy, albeit one that requires a significant commitment of time and energy from an organizations leaders. In addition to highlighting the benefits that workforce planning can. Workforce planning analysts, human resources specialists, manpower analysts, financial or budget analysts, community of interest managers, and managers and supervisors. The swp committee provides the technical, daytoday operations of the swp process, frequently meeting to discuss, analyze, and mobilize. Workforce planning is essential to highperforming organizations.
Anyone in hr, od, or related roles who is getting started with workforce planning. Workforce planning is regarded as a business imperative with businesses increasingly holding the ceo or board of directors accountable for evidencebased workforce plans in just the same way as they require financial and strategic plans. In an electric business environment, the battle for talent will be won and lost even. Why is workforce modeling the future of workforce planning. Why use it headcount calculations form the basis of many other workforce performance ratios. Understand the role of the manager in directing workforce planning including the need for leadership, direction and accountability. Featured organizational effectiveness planning data driven evidence based hr workforce development. Com headcount reference m101 what it is headcount is a basic calculation answering the question, how many employees do i have in my organization. Nov 30, 2015 in this article, you will learn 1 about the introduction what workforce planning is and why it is necessary, 2 workforce planning essentials the hows of planning, 3 stages in strategic workforce planning, and 4 workforce planning tools. When workforce planning continues to only be done during the annual budget planning stage, it leads to talent shortages.
Strategic workforce planning fits this definition, so it can be considered one of the tools in an hr data analysts arsenal. Introduction to workforce planning office of financial. Workforce planning practice 2 an overview of workforce planning strategic vs operational workforce planning strategic workforce planning guarantees an alignment to an organisations business strategy. Replicon is an online workforce planning and scheduling software that uses an online calendar to manage employee work schedules functions. Workforce planning definition workforce planning refers to the process of ensuring an organisation has current and future access to the human capital it needs to perform effectively. Developing an appropriate combination and balance of all other approaches requirements.
Strategic workforce planning is the practice of mapping an organizations people strategy with its business strategy so they work in sync. This best practice provides the use of construction work packaging for planning purposes with regards to the workface. Workforce planning is the most strategic people management activity to take place within an organization. Due to the use of images and graphics, this document is being provided in its original pdf format, as published by the former state services authority in 2006. A guide to strategic workforce planning aihr analytics. Wfp workface planning best practice and all documents construction performance. Well, we now know that this workforce is bigger than you think. As with any planning, this process draws together program management, human resources. It provides the foundation for strategic human resource decisions. Workforce planning is a process of analysing the current workforce, determining future workforce needs, identifying the gap between the present and the future, and implementing solutions so that an organisation can accomplish its mission, goals, and strategic plan.
Wfp workface planning best practice and all documents. A key component of this workforce planning process is the creation of integrated workforce planning teams iwpt to provide consultative services to the office directors and program element heads. Know the latest concepts and methods being used in the government to conduct workforce planning. Workforce planning is the strategy used by employers to anticipate labor needs and deploy workers most effectively, usually with advanced human resources technology. Workforce planning is an essential part of the processes of the human resource department as it ensures all stakeholders that the business has the appropriate number of skilled and experienced employees who can provide the needs of the business at the right time. Soft workforce planning is about defining a strategy or developing a strategic framework within which information can be considered. The workforce planning team is appointed by senior leadership to develop the organizations workforce plans, including a longrange 37 years strategic workforce plan and a shortmanagers who can shape the human capital strategy for the organization as follows. The benefits of workforce planning, including achieving longterm goals and minimizing risk, make this output worth it. Replicon makes it possible to track which employees are assigned what tasks and when they are scheduled to work. People support most of the strategic capabilities and people have the skills needed to deploy the strategy people make the strategy happen strategic workforce planning is the practice of mapping an organizations people strategy with its business strategy so they work in sync. Jun 01, 2016 workforce planning is a crucial element of any business strategy, albeit one that requires a significant commitment of time and energy from an organizations leaders. The workforce planning team is appointed by senior leadership to develop the organizations workforce plans, including a longrange 37 years strategic workforce plan and a short managers who can shape the human capital strategy for the organization as follows.
This article outlines what a pragmatic and operational workforce planning process should look likeas well as predictive tools that help organizations measure and respond to their workforce gaps. It provides management with a way to align the workforce with the business plan, and address current and future workforce issues. Align workforce requirements directly to the agencys strategic. Apr 20, 2019 human resource planning hrp is the continuous process of systematic planning ahead to achieve optimum use of an organizations most valuable assetquality employees. Instead, the report is concerned about understanding the context of workforce planning its history, who uses it and why. Workforce planning is an outcome of a tight partnership between human resource management and the finance organization and it is related to the systematic identification and analysis of what an organization is going to need in terms of the size, type, experience. The right people numbers and skill set at the right place location, roles. Workforce planning is an outcome of a tight partnership between human resource management and the finance organization and it is related to the systematic identification and analysis of what an organization is going to need in terms of the size, type, experience, knowledge, and skills of its workforce to achieve its objectives. Workforce planning 4 the data around the changing workforce creates a compelling business case for organizations to develop and then execute effective workforce planning initiatives. This is essentially doing an assessment of who you have within your organisation and the skills they possess, but also what you foresee in the future. With this planning strategy, companies can analyze and assess its programs and activities that involve workforce selection, designation, and retention. How to do workforce planning is a web article from cleverism, a specialist careers forum. Workforce planning determining the size, composition, organization, and deployment of a workforce is critical to organizations of all sizes, scales and missions.
The process starts with taking an audit of your current state. Over the last few years weve talked extensively about the alternative workforce. Effective workforce planning enables the organization to. Access to talent includes considering all potential resources employment, contracting out, partnerships, changing. Many books and articles also use the terms human capital plan and talent management. Anyone in hr, od, or related roles who is getting started with workforce planning current hr, od, and workforce planning practitioners who want to bring greater discipline to their work using a model and tools.
First, only 42% of companies tell us they use primarily fulltime employees. It is a holistic approach to assessing and analysing the internal business drivers. The performance of an agency or organization suffers for several reasons, to include organizational inefficiencies, improper staff size or lack of the required skills or expertise. An overview of workforce planning, its elements and sample applications. Instead, in this new workforce planning model, hr should move to a plan to actuals comparison, which enables more precise tracking of teamlevel changes and makes budget tracking easier. Input from the workforce planning process and the other bs and od several strategic scenarios to model the future challenges. Workforce planning enables evidence based workforce development strategies. Workforce planning is grounded in its contribution to organizational performance. A guide for workforce planning in small to medium sized victorian public sector organisations. Replicon allows you to compare actual work hours with scheduled hours to track discrepancies. Workforce planning is a process of analysing the current workforce, determining future workforce needs, identifying the gap between the workforce you will have available and your future needs, and implementing solutions so that an organisation can accomplish its mission, goals, and strategic plan. If workforce planning is not familiar to agency leaders then it needs to be. With an increased emphasis on agility and responsiveness, there is a growing realisation that goodquality management information set within such a framework is the key to identifying and maximising the drivers of performance. Strategic workforce planning swp certification human.